REGULATIONS UNDER REVIEW: 02-11-2025
COME BACK SOON

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GENERAL REGULATIONS – GRAVEL MEETING®

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Downloadable documents (PDF format):
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Waiver of liability and certificate of physical fitness

Permission for participation by minors

Permission to collect race number
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1. Scope and Organization
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1.1. These regulations establish the rules for participation in the Gravel Meeting®, organized by Lat & Long - Turismo e Serviços, Lda. (NIF PT516798359 and RNAAT 153-2022), taking place in the municipalities of Coruche, Chamusca, Almeirim, and Ponte de Sor (Portugal).
1.2. This is a semi-autonomous gravel cycling event, with routes on dirt roads, rural roads, and paved sections.
1.3. The event is designed to promote contact with nature, cultural appreciation, and a spirit of adventure, and may last one or two days.
1.4. The format is non-competitive, but may include individual time recording (self-time or official timing).
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2. Modalities and Routes

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2.1. Planned Modalities:
Short Course – Approximately 80 km (medium level)

Long Course – Approximately 160 km (medium/high level)

2.2. The route will be provided as a GPX file for GPS navigation, and its use is mandatory.
2.3. Physical signage will be reduced and may only be placed at critical safety points.
2.4. The organization reserves the right to change the route for safety or weather reasons.
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3. Registration

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3.1. Registration is exclusively online, with secure payment and confirmation by email.
3.2. Registration for free registration initiatives does not require payment, and refunds of any kind are not eligible.
3.3. Each registration is personal and non-transferable.
3.4. Emergency contact information and relevant health information are required.
3.5. Signing the liability waiver and fitness certificate is required, as well as, if applicable, the authorization for minors to participate and the authorization to collect race numbers.
3.6. Cancellations and Refunds:
Up to 30 days in advance: 80% refund

Up to 15 days in advance: 50% refund

Less than 15 days in advance: no refund

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4. Conditions of Participation

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4.1. Minimum age: 18 (or 16 with parental authorization and supervision).
4.2. Mandatory Equipment:
Gravel bike in good condition

Approved helmet

Front and rear lights

Basic repair kit (inner tube, pump, dismounts)

Minimum water and food reserves for 50 km of range

GPS device with charged trail

Cell phone with sufficient battery and the organization's emergency number saved

4.3. Recommended:
Reflective vest for low-visibility sections

Power bank

Clothing appropriate for weather conditions

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5. Semi-Autonomous Format

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5.1. Each participant is responsible for their own navigation, nutrition, and physical management throughout the route.
5.2. The organization will provide 1 to 2 official support points with:
Water and food supplies

Basic mechanical support (free labor, parts at the participant's expense)

5.3. Outside these points, each participant must be self-sufficient.
5.4. External motorized assistance is not permitted, except in cases of emergency.
5.5. Free registration initiatives may not provide support points.

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6. Safety

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6.1. Compliance with the Brazilian Traffic Code is mandatory.
6.2. Participants must always ride on the right side of the road and respect other road users.
6.3. The organization will have a first aid team and active emergency contacts.
6.4. In case of abandonment, the participant must immediately inform the organization.
6.5. Free registration initiatives may not provide first aid equipment.

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7. Insurance

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7.1. Registration includes personal accident and civil liability insurance, valid for the duration of the event.
7.2. Insurance does not cover material damage to the bicycle or equipment.
7.3. In the event of an accident, the safety protocol must be activated with the organization.
7.4. Free registration initiatives do not include personal accident insurance, so participants must present proof of insurance coverage of this nature, valid on the date of the event.

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8. Supplies and Sustainability

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8.1. The number and location of supply points will be communicated prior to the event.
8.2. Leaving trash outside designated areas is strictly prohibited.
8.3. The event adheres to the principles of responsible tourism and environmental impact reduction.
8.4. Free registration initiatives may not include supply points.

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9. Classification and Times

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9.1. The event may record times (via chip or self-registration) for personal reference only.
9.2. There will be no cash prizes.

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10. Image Rights

 

10.1. By registering, participants authorize the capture and use of their image in promotional materials.

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11. Data Protection

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11.1. The organization complies with the GDPR, using data only for event management purposes.

 

12. Penalties

​12.1. Not wearing a helmet: immediate exclusion
12.2. Disposing of waste outside the designated areas: exclusion or symbolic fine
12.3. Receiving unauthorized motorized service: exclusion
12.4. Failure to follow the official route: disqualification

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13. Omissions

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13.1. All situations not covered by these regulations will be decided by the organization, in its sole and final judgment.